Cloud/Off-line/Secure First Contact
ZSentry Secure Vault
Automatically, or as needed, ZSentry can create a
secure document retention copy at your
location, or securely in the cloud as you may choose, providing your organization with an easy-to-use, encrypted,
access-protected and audited archive of communications and files. This service is set through the ZSentry Dashboard. To setup,
click Login in the ZSentry App and check the box [Bcc Me] in the To/Cc bar. Then click
Dashboard/Personalize/Save. Afterwards, verify your Inbox filters to ensure delivery of attachments for
the ZSentry Secure Vault messages. You can also setup an archive folder for the Secure Vault messages.
The ZSentry Secure Vault copy can be provided with secure off-line access, allowing
archived electronic records to be decrypted locally even if there is no network access. This service can be
customized according to your organization's requirements.
ZSentry operates with the simplicity of conventional password systems
but without their security limitations. Unpredictable password hardening. When you signup, you create your
ZSentry Password (with 8+ characters, case-sensitive) and receive by email your ZSentry Usercode (unpredictable,
with 6 characters). Uniquely, ZSentry does not store your Usercode or
Password, not even encrypted. Both the Usercode and Password must be correct for login, enabling two-factor,
strong authentication, without passwords (even though, for familiarity, the second-factor is called ZSentry
Password). Time-access tokens can be used as needed. Read more»
ZSentry Return Receipt
Automatically, or as needed, ZSentry allows
senders to receive a Return Receipt upon data delivery. The
Return Receipt informs the sender What (data identification) was delivered, and also When (time),
Where (IP number), Who received (authenticated name and email address), and How
(browser, phone, mail client). Read more»
Protects and self-destructs data with no action by senders or recipients, with release and
expiration time control of a disclosure window. The technology also provides a forensic control perimeter, defined
by the sender. Read more»
No targets. ZSentry Sans-Target technology is important for you
because the best defense against data theft is to not have the data in the first place. All ZSentry editions
use the Sans-Target technology, which eliminates common online targets
such as username/password lists, names, email addresses, plain text user data, meta-data, and even
the encryption/decryption keys themselves, while adding two-factor mutual authentication,
adaptive security, and password-hardening.
ZSentry provides IT with assurance that only trusted users are accessing
confidential communications and services, and that their devices comply with established policies even with no setup.
ZSentry can be easily personalized and centralized settings are available. Users\' configuration profiles (Dashboard)
are individually encrypted and can be locked by IT so that settings cannot be changed.
Desktop and Cloud
With or without HIPAA compliance needs, your organization is
likely facing two clear choices today: Desktop or Cloud.
The Desktop choice is interesting for business users, who commonly prefer to have their data
local for privacy and control. In addition, Desktop systems such as Outlook are much easier for
corporate setup and dealing with moderate to high mail volume, incoming or outgoing. And you can
integrate data from different applications and different sources on the Desktop in ways that you
cannot do so well yet with Cloud based solutions, such as in sending secure personalized messages merging
each recipient's name and records.
On the other hand, with the Cloud choice, well-known systems such as Google Apps, Gmail, Web Outlook, and Yahoo,
offer easy access from anywhere, much lower cost (even free), 24/7 maintenance, and other benefits.
But Google Apps, Gmail, Yahoo, and other Cloud systems are not HIPAA-compliant.
The Cloud choice privacy problem is solved by ZSentry, which enables Google Apps, Gmail, Web Outlook, Yahoo
and other Cloud systems to be HIPAA-compliant. This allows the Cloud to be a good choice for
Desktop replacement also in terms of HIPAA and privacy regulatory compliance.
However, because each choice has good points (otherwise, would not be a choice), choosing
also means losing.
This problem is also solved by ZSentry, which offers
the On-Site setup, an inclusive
specialization approach that works and is HIPAA-compliant for both Desktop and Cloud systems,
as well as Web and Mobile systems.
With ZSentry there is no need to choose, and lose. Users can send and access secure
email anywhere, and choose the interface they want, including Gmail, Google Apps, Web Outlook, Outlook,
iPad, and iPhone, with no plugins.
Based on metrics that are important to your
case, each choice can be specialized to areas where it performs best, such as in terms of cost,
usability, and security. The same applies to Google Docs/Drive,
SMS, IM, storage and other choices.
Rather than exclude valuable choices, the ZSentry Setup
choices allow you to use each one where each performs best according to your metrics. And
use the benefits of the Cloud platform also with HIPAA-compliant messages.
HIPAA-compliant Desktop and Cloud use is further discussed in the
ZSentry On-Site use option.
software updates, software that becomes obsolete overnight, or conflicts with outdated plugins. The
options do not interfere with or change people's familiar
Cloud, Web, Desktop, Or Mobile apps, email addresses, or email providers, even as these needs change.
ZSentry is seamlessly and securely already integrated with everything
that you need to use, anywhere, and with everyone.
For example, ZSentry seamlessly integrates different platforms (Desktop, Cloud, Web, Mobile),
Operating Systems (Windows, Mac, Linux, phone), protocols (SSL/HTTP, SSL/SMTP), message exchange systems (email,
webmail, IM, SMS), storage systems (documents, files, local, remote), email gateways (Microsoft Exchange Server and
compatible systems), Mail Clients (Outlook, Thunderbird, Apple
Mail, IPad, Google Mobile), Web Browsers (Explorer, Firefox, Safari), simple & smart phones
(Android, Nokia, iPhone, Blackberry, Motorola) and, often the most difficult to satisfy,
how different people want to work.
ZSentry can be used in different setups, offering
flexibility as your needs may change.
When using ZSentry, you also benefit from the versatility offered by the various
ZSentry Use Options». The various ZSentry options allow your organization to be able
to move freely in any direction, such as Desktop and Cloud, while retaining seamless operation.
ZSentry promotes investment reuse, helping prevent escalating costs by obsolescence and
changes elsewhere. The different use choices offered by ZSentry can help in
finding further opportunities for cost avoidance, including
change reduction, for users and customers.
Secure First Contact
ZSentry allows you to send a secure email with verifiable sender
to anyone in the world, without previous contact, password choice, or setup. Anyone can also send
or reply to you by secure email with verifiable sender.
Uniquely, the same ZSentry message can be read anywhere, in cloud,
web, desktop, and mobile systems. You are free to choose the best setup options for your organization, confident that your
choices can have zero impact on the choices of others.
Many organizations today need to
comply with HIPAA but have various non-HIPAA-compliant desktop, cloud, and phone systems that people already know how to use.
To solve this problem, other secure messaging products want users to change. You may be asked to go through their
particular interface for webmail, install plugins for a desktop
mail client or Web browser, work with only one Web browser brand, break the way email works, or even give up on email.
However, this burdens users with new
procedures and disrupts use when desktop updates and plugins clash, reducing productivity. This also blocks
cost-saving and desirable options, such as Web mail and phones, as they are not protected.
If there is one matter of clear consensus in what users want, it is that they want to use their systems without change! Further,
users want to be able to switch to cloud
or phone if they are not in the office, or if the office system is down. Users also want to communicate with their
customers and partners without asking them to change. ZSentry is unique in providing these three capabilities, through the
various Use Options.
One of the fundamental asymmetric advantages that ZSentry can offer to your organization is, therefore, to enable
HIPAA-compliance anywhere, for all systems that people can or already
know how to use, including desktop, cloud with Web mail, texting, and phones, with no changes in their operation.
Other available technical considerations include security and
flags to avoid, identity verification assurances, as well as the ZSentry Regulatory Compliance Statement.