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Setup ZSentry for Cloud Clients: Final Step
You Will Need To Use
- Your Email Address, where you receive email. You can use any provider.
This account defines the email address that you will send secure email From. The Email Address is not
hosted by ZSentry; and your email will not be routed through ZSentry.
- A ZSentry
account for your Email Address (see above). If you
do not yet have a ZSentry account, go to signup»
- The PASS for your
ZSentry account (the PASS is not your ZSentry Password) to use the SMTP server. If you do not have the PASS, you can get it online.
Go to item #3 in Help for New Users»
- A Web
Browser (best with Firefox, Safari, Chrome)
- An account with a Cloud Client provider; it does not have
to use the same Email Address that you want to secure with ZSentry.
How it works (click item to expand)
- Setup: you will use the values listed in your PASS to enable access to services, allowing ZSentry to securely authenticate your Name and Email Address, set, send, read, and save secure email. The Email Address you registered with ZSentry
must be listed in your PASS as your "SMTP Username".
- Send & Reply: Login to your Cloud Client as usual. When composing an email, you will select the 'From' address that uses ZSentry and click Send. That's all!
Google Apps / Gmail: To use ZSentry, click the From link when you compose a new message. If you're replying to or forwarding a message, click the field where your recipients are listed, then click From. After clicking From, you'll see a drop-down menu next to your address, where you can select the email address that uses ZSentry and click Send.
The email will be encrypted according to your account's ZSentry
Dashboard settings, which you can personalize by logging in to ZSentry
App » - Read: your encrypted message will be
received in you Inbox as usual. Usually, just click (or copy-and-paste) the secure link -- where
the link MUST begin with https://zsentry.com/ -- to open it in a secure browser window that the Cloud
Client provider (e.g., Google) cannot access, where you can
read, reply and save the message as well as any attachments.
- Firewall: For added security, ZSentry uses your web
browser as a firewall before you read or reply to the email. For example, you can copy the link and paste it in
the location bar of your web browser and then (visually or automatically by a white-list control proxy) make sure that
the link begins with https://zsentry.com/ before you use the Enter or Go key in your device.
- Screening: You
read the message using a new window in the web browser, which is useful in case you want to securely screen the
message first (without your device storing a decrypted copy, even in a temporary folder), or if you are using a
cell phone without a Mail Client to read the email or SMS (texting).
- Secure Quick Reply: You can reply using the
web browser by clicking the Secure Quick Reply green button. There is no setup and the reply uses a secure
browser window that the Cloud Client cannot access. This facility can be used by your recipients without signup
or login (if your message allows), and is also useful with cell phones.
Google Apps / Gmail
Setup Google Apps / Gmail: Simplified Instructions
These are simplified instructions for Google Apps and Gmail, with example screenshots prepared by ZSentry. Please refer to Google Help in case of doubt. You can also use these instructions to setup other Cloud Clients, using the values listed in your PASS.
1. Log in to Google Apps or Gmail for the desired account, click the
"option wheel" icon on the top right, then click "Mail
settings" or just "Settings":
2. For Google Apps: click the tab labeled "Accounts"; for Gmail:
click the tab labeled "Accounts and Import". Go to the section
labeled Send mail as and click Add another email address
you own:
3. You will see a screen to enter the Name and Email Address:
Use the following values:
Name |
You can use the value as
suggested by Google, or change to UPPER-CASE to make it easier
for you to select the secure account before sending email.
Regardless of your choice, ZSentry will send the email using
Your Name as registered with ZSentry (ie, exactly as given in your PASS). |
Email Address |
one
ALTERNATIVE: You may use the Email Address you registered with ZSentry
(ie, exactly as given in your PASS) IF you login to this
Google account using a different email address. |
Treat as an alias |
do NOT check this box |
Specify a different
"reply-to" address |
click this link; an input
box will open. Type the Email Address you registered with
ZSentry (ie, exactly as given in your PASS). |
and click Next Step »
4. You will see a screen with two choices for SMTP server. IMPORTANT: If you do
NOT see two choices, STOP and do not proceed until you see two choices by first going to the Google Apps Control Panel
as described in item #7 in the ZSentry + Google How-To.
Again, you MUST be able to select zsentry.com as the SMTP server in this screen or you CANNOT proceed
before solving the issue in the Google Apps Control Panel.
Select and use the second option for SMTP Server (sending from an external address).
Make sure you type the values exactly as given in your PASS (delete the values suggested by Google),
following the example above. See the table below for further details:
SMTP
Server: |
zsentry.com |
Port: |
465 |
Username: |
type your Email Address
registered with ZSentry. In your PASS, this is called your
SMTP Username |
Password: |
type your ZSentry Usercode
followed by your ZSentry Password
Use no space in-between, see EXAMPLE : If the
ZSentry Usercode is ABCDEF and the ZSentry
Password is pwd123-ABpwd then the SMTP
Password is ABCDEFpwd123-ABpwd
|
Secured connection using SSL: |
select this button |
and click the button Add Account »
5. Google will verify the ZSentry login authentication and, if all is OK,
you will see a confirmation screen:
 Please WAIT for an email with Subject "confirm to add
zsentry.com to your account". Check your Inbox and SPAM folder.
Please confirm according to the instructions in that email.
6. You are done! Refresh (reload) the Google screen and verify in
Options/Mail settings/Accounts that it says Mail is sent
through: zsentry.com under the account name you just
created, as exemplified in the screenshot below:
Test it. After setting this up, you can choose whether or not to send the message securely. When you
compose an email using Google, you use ZSentry + Google
simply by selecting the Name in the From drop-down
list before you click Send (we suggested you use UPPER-CASE to help avoid mistakes).
Troubleshooting: If at first you are unable to enter any text in the body of the message, restart your computer.
Customization: For more options, including HIPAA compliance, go to the ZSentry + Google How-To page and review all
entries in that page.
In particular, we suggest that you create a filter to automatically clean up the plaintext copies stored in the Sent mail folder in Google (generated when you send secure email). We also suggest that you use the Secure Vault facility offered by ZSentry, to hold an encrypted copy (all or decided per message) of a secure email that is sent, for your records, without expiration.
If you need assistance, please request a Support
Ticket »
Reference: Gmail Help for Adding a custom 'From'
address
Setup Google Apps / Gmail: Simplified Instructions in PDF (print-friendly, click if you can't see the PDF)
How-To Send, Read, Reply and Save Securely: ZSentry +
Google How-To »
Do more with ZSentry for Gmail: Personalize your Gmail account and use only a Web browser to send, read, store, reply, and manage
encrypted as well as regular messages for email, texting (SMS), and other choices. Use with a custom email address for your
company. Also works with Mail clients in the desktop and phones, with further benefits.
Digitally
certify and use with your-own-domain email address or Gmail, Yahoo Mail, iCloud, MS Live, MS Outlook, other ISPs,
and other email addresses of your choice. Encrypt, timestamp, and digitally sign emails, attachments, and documents to send,
read, share, or store, for example in Google Docs/Drive and Calendar, including from fax / scanners and voicemail.
Add your Organization Name for business branding when your recipients read and reply to your secure email, offer your
recipients the complimentary ZSentry Secure Quick Reply, improve workflow with the ZSentry API, and automatically use
the ZSentry Secure Vault for archiving. Enable sending secure SMS (texting), optional Centralized ZSentry Signup (for more than
10 users, no user needs to know their access codes), optional Centralized ZSentry Secure Vault, further customization,
and other ZSentry features to improve the utility, security, mobility, and usability of your Gmail account.
Do more with ZSentry for Google Apps: Same as above.
Apple
iCloud: ZSentry can increase the utility and security of the iCloud in iPhone, iPad, iPod, Mac, and non-Apple devices.
For example, you can set an iPhone to use iCloud to receive all email and send regular email,
while the ZSentry account uses the device's Mail app to send secure email (and receives no email). More
information at ZSentry for Mail Clients »
Microsoft
Hosted Exchange on MS Office 365: ZSentry can increase the utility and security of both environments in cooperation.
For example, you can set an Android phone to use Office 365 through Exchange to receive all email and send regular email,
while the ZSentry account uses the device's Mail app to send secure email (and receives no email). More
information at ZSentry for Mail Clients »
SMS / texting (all clients)
Choose and setup your Cloud client first. Then, go to ZSentry SMS»
Fax / Voicemail (all clients)
Go first to ZSentry fax / voicemail» then apply the item General Instructions
in the Mail Client setup» to your device. For privacy reasons, do not
setup using a Cloud client.
Zoho
Zoho Mail:
Simplified Instructions
These instructions
are being updated. Meanwhile, please use the setup values given in the Google instructions.
FastMail
FastMail: Simplified Instructions
These instructions are being updated. Meanwhile, please use the setup values
given in the Google instructions.
Questions? Request
a Support Ticket if you need help.
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